Hon. Jen Laird-White:

PRESENT:                  Jen Laird-White                                  Mayor 

Steve Knowlton                                  Trustee/Deputy Mayor

Doug Foster                                        Trustee

Louise Parker                                      Trustee                                                 

Marie Lorenzini                                  Trustee

ALSO PRESENT:                  Walter Sevastian                                 Village Attorney

Jim Politi                                             Village Administrator

                                    Mary E. White                                                Village Clerk   

PLEDGE OF ALLEGIANCE

NYACK THANKS ……

ADOPTION OF MINUTES  

            Regular meeting –April 12, 2012

Moved by Trustee Parker, seconded by Trustee Knowlton to approve minutes as presented.  Motion passed by unanimous vote.

PUBLIC COMMENT (3 minute limit per person)

Chamber of Commerce – Classic Car Show

Trustee Lorenzini moved,Trustee Knowlton seconded motion to approve request.  Proposed date is July 19^th (rain date July 26^th) 5pm-9pm in the River space lot.  Motion passed unanimously subject to receipt of insurance requirement.

The following person also spoke during Public Comment:

Chris Spezial spoke on the following: proposed Sidewalk Café legislation.

 REPORTS TO THE BOARD  

Orangetown Police Department

National police Week – Mayor Laird-White made a motion to adopt resolution declaring May 13-19, 2012 National Police Week.  Trustee Lorenzini seconded the motion and it passed by unanimous vote.

Village Administrator

-Trustee Lorenzini made a motion to adopt resolution rejecting submitted proposals for Marina operation and to authorize the Village Attorney to begin negotiations with the RiverClub including scope of the proposed project.  Trustee Foster seconded the motion and it passed unanimously.

            -Streetscape report

            -Memorial Park construction report

Village Treasurer

Village Attorney

            Report given on:

            -Laveta Place

            -Joint Fire District

            -Dog legistlation

            -Ambulance Corp variance request (deferred)

-At 7:56pm, Trustee Parker moved, Trustee Knowlton seconded request for Executive Session to discuss a matter of litigation.  Motion passed unanimously.

Village Clerk

PUBLIC HEARING (if any)

-At 7:46pm, Mayor Laird-White moved to close the public hearing to consider adoption of the General Fund Budget and Water Department  Budget for fiscal year June 1^st, 2012 – May 31^st, 2013. Trustee Lorenzini seconded the motion which passed unanimously.  Trustee Knowlton publically thanked Treasurer Malesardi, Administrator Politi, Department Heads and Village staff

for their assistance to adopt  with this year’s budget process. 

Trustee Parker moved, Trustee Lorenzini seconded the motion to adopt the proposed 2012-2013 budgets.  Motion passed unanimously. 

Trustee Lorenzini made a motion approving use of 1.25% factor for this year’s budget.  Trustee Knowlton seconded the motion and passed with a unanimous vote.

-After discussion and at 8:03pm, Mayor Laird-White moved to close the Public Hearing amending Chapter 263 of the Village of Nyack Code, entitled Property Maintenance.  Trustee Parker seconded the motion and was passed by uunanimous vote. 

Mayor Laird-White moved, seconded by Trustee Knowlton to approve proposed amendment.  Motion passed unanimously.  Trustee Foster made a motion to declare this a “Type II” action under the Environmental Conservation Law with a negative declaration.  Trustee Knowlton seconded the motion and it passed unanimously.

- After discussion and at 8:34pm, Trustee Knowlton moved to close the Public Hearing to amend Sections 360-3.2(E)(6) & (7), entitled “use Specific Standards”, as applies to the standards applicable to Outdoor Dining Permits and Sidewalk Café Permits. Trustee Foster seconded the motion and it passed unanimously.

Trustee Knowlton moved, Trustee Parker seconded the motion to approve amendments. Trustee Foster made a motion to declare this a “Type II” action under the Environmental Conservation Law with a negative declaration.  Trustee Knowlton seconded the motion and it passed unanimously.

– A local law to amend Chapter 330-54 of the Code of the Village of Nyack, entitled   

                “Overnight alternate side of the street parking”. Discussion tabled

COMMITTEE REPORTS  

Public Works & Building –

            Report given on DPW ongoing projects

Infrastructure – No report

Economic Development – No report

Information Technology

 Residential – No report

 Housing – No report

 Inter-Governmental Relations – No report

Parks & Recreation

            Trustee Lorenzini reported on her attendance at the last Parks Commission meeting

Tappan Zee Bridge – No report

Budget, Finance, and Administration – No report

OLD BUSINESS

Marina update (Trustee Knowlton)

            23 Main Street (Village Attorney)

COMMUNICATIONS

St Philip’s AME Zion Church – permit fee waiver.

Trustee Knowlton made a motion to approve request waiver of the $100 permit fee, Trustee Foster seconded the motion and it passed unanimously.  Trustee Parker abstained.

NEW BUSINESS (3 minute limit per person for public comments)

            Guy Kiefer (Action Marine Svcs)- Marina RFP inquiries

EXECUTIVE SESSION

At 8:53pm, Trustee Lorenzini moved to go into Executive Session to discuss matter of personnel, Trustee Parker seconded the motion and it passed unanimously.

At 9:20pm, it was moved by Mayor Laird-White seconded by Trustee Parker to come out of Executive Session. Motion passed unanimously.

Mayor Laird-White moved to approve the hiring of M. Zonan as legal consult on the Superblock negotiations (financial cap of $5,000).  Trustee Lorenzini seconded the motion and it passed unanimously.

Trustee Knowlton made a motion awarding the administration of Camp Nyack 2012 to the Nyack Center.  Trustee Foster seconded the motion and it passed unanimously.

ADJOURNMENT

There being no further business, nor anyone present wishing to be heard, Deputy Mayor Knowlton moved to close the regular meeting.  Trustee Parker seconded the motion and it was passed unanimously at 9:23pm

                       Respectfully submitted,

                       Mary E. White, Village Clerk

    Thursday,

  May 10^th, 2012 @ 6:30pm

    Workshop

• Marina (Parking, Operation, etc.)

      ****************************************

Mary E. White, Village Clerk

                                      Nyack, NY 

                                      5/8/2012

REGULAR MEETING of the NYACK VILLAGE BOARD

9 N. Broadway, Nyack, New York

May 10^th, 2012 @ 7:30pm

PLEDGE OF ALLEGIANCE

NYACK THANKS……..

ADOPTION OF MINUTES

                Regular meeting –April 19, 2012    

PUBLIC COMMENT (3 minute limit per person)

                Paulette Ross – ArtWalk 2012

REPORTS TO THE BOARD   

Orangetown Police Department

                Procurement Policy

Village Administrator

Village Treasurer

                Treasurer’s report (March 2012)

                Budget Transfer requests

Village Attorney

Parking Authority

                Boat slip rental agreement

Village Clerk

PUBLIC HEARING (if any)

COMMITTEE REPORTS  

Public Works & Building

Infrastructure

Economic Development

Information Technology

Residential

Housing

Inter-Governmental Relations

Parks & Recreation

Tappan Zee Bridge

Budget, Finance, and Administration

OLD BUSINESS

Marina update (Trustee Knowlton)

                23 Main Street (Village Attorney)   

COMMUNICATIONS

                Chamber of Commerce – Mostly Music Concert Series

NEW BUSINESS (3 minute limit per person for public comments)

EXECUTIVE SESSION (if any)

ADJOURNMENT

ATTENTION

THE NYACK WATER DEPARTMENT WILL FLUSH WATER MAINS IN WEST NYACK AND CENTRAL NYACK ON MONDAY, MAY 7, TUESDAY, MAY 8, WEDNESDAY, MAY 9, AND THURSDAY, MAY 10, 2012.  FLUSHING HOURS WILL BE BETWEEN 9:00 PM AND 6:00 AM.  AS A RESULT OF THE FLUSHING, YOUR WATER MAY BE TEMPORARILY DISCOLORED AND YOU MAY ALSO EXPERIENCE A TEMPORARY REDUCTION IN WATER PRESSURE.

THE NYACK WATER DEPARTMENT WILL FLUSH WATER MAINS IN NYACK AND SOUTH NYACK ON MONDAY, MAY 14, TUESDAY, MAY 15, WEDNESDAY, MAY 16, THURSDAY, MAY 17, AND FRIDAY, MAY 18, 2012.  FLUSHING HOURS WILL BE BETWEEN 9:00 PM AND 6:00 AM.  AS A RESULT OF THE FLUSHING, WATER MAY BE TEMPORARILY DISCOLORED AND YOU MAY ALSO EXPERIENCE A TEMPORARY REDUCTION IN WATER PRESSURE.

is accepting

Requests for Proposals

for a

Qualified Entity to Administer and Operate

CAMP NYACK

SECTION 1

PURPOSE, SCOPE & ADMINISTRATIVE REQUIREMENTS:

A. PURPOSE:

The Village of Nyack is seeking proposals for the complete outsourcing of the administration and operation of Camp Nyack.

B. SCOPE:

The administration and operation of Camp Nyack should include the development and oversight of a summer camp program for children who live in the Village of Nyack. The range of age of the children to be served are those who will enter 1st Grade in September of 2012, to those children entering 6th Grade in September of 2012.

C. ADMINISTRATIVE REQUIREMENTS:

The qualified Entity will be responsible for, but not limited to, the scheduling of all registrants, creation of physical and educational activities, hiring of a bus company for pickup of children within the village limits only, the hiring of all required personnel, and the proper administration and accounting of village funding. Refer to appendix A for the scope of programming available in past years.

D. OPERATION REQUIREMENTS:

The qualified Entity will offer age appropriate programming for the age groups represented in subsection B. The qualified Entity will use and adhere to all requirements defined by the Camp Nyack Manual (appendix A attached). The Camp Nyack Manuel sets forth administrative and programming standards established in past years, and is meant to be a guide for bidders in preparing a proposal for the 2012 Summer Camp season. Operations and programming need not be identical to those offered in past years, but all responses should set forth administrative and programming standards which reflect the basic programming previously offered in the Summer Camp.

All applicable laws and regulations for staffing and operations as per state, county and local mandates are to be adhered to and implemented for the duration of the Nyack Camp season.

SECTION 2

COVER LETTER:

SECTION 3

VENDOR INFORMATION:

A. BUSINESS OROGANIZATION AND PERSONNEL

State the full name and address of your organization that will perform, or assist in performing, the work hereunder. Indicate whether you operate as an individual, partnership, or corporation; if as a corporation, include the state in which you are incorporated. Include the names and phone numbers of personnel of your organization authorized to negotiate the proposed contract.

B. MANAGEMENT SUMMARY

Describe in narrative form the management structure, methods, and procedures selected by your organization to complete the project as described in Section 1.

C. PRIOR EXPERIENCE DISCLOSURE

Given the project objectives, the vendor should demonstrate an established competence with respect installing a community notification system to achieve project objectives within time and cost constraints.

Proposals submitted should include in this section a listing of qualifying experience. These references must include a complete project description, the name, address, and phone number of the responsible official of the client organization who may be contacted. References of similar size municipalities and requirements are encouraged, though not required.

D. PRIVACY DISCLOSURE

The selected vendor must provide the Village of Nyack with a comprehensive privacy statement outlining its contractual obligations to maintain privacy regarding the names of the clients. The vendor shall include in that statement that it will not sell, lease, share, rent, or barter personally identifiable information (names, addresses, phone numbers, etc.) to any companies or persons at any time..

SECTION 4

PRICE INFORMATION:

The Village of Nyack, NY, is seeking a hosted solution whereby pricing is structured as follows:

A. All responses shall include a price per child for all camp program activities.

B. Insurance – Responses shall consider and agree to provide the insurance coverage as set forth on

Appendix B.

SECTION 5

REJECTION OF PROPOSAL / CONTRACTOR SELECTION:

A. The Village of Nyack, NY, reserves the right to reject any or all submissions, to waive any irregularity or informality in a submission, and to accept or reject any item or combination of items, when to do so would be to the advantage of the Village. It is also within the right of the Village of Nyack, NY, to reject submissions that do not contain all elements and information requested in this document. The Village reserves the right to cancel this RFP at any time. The Village of Nyack, NY, will not be liable for any cost/losses incurred by the Offerors throughout this process.

The Village of Nyack, NY, reserves the exclusive right to determine which Contractor(s) should be awarded the Contract. The Village of Nyack, NY, also reserves the right to reject any or all bids at its discretion with or without cause.

B. Responses to the RFP may be submitted to the Nyack Village Clerk, 9 North Broadway, Nyack, NY 10960. Regarding: “CAMP NYACK”.

C. Responses must be postmarked on or before March 30, 2012

May 1, 2012 — For Immediate Release

Contact: Mary White, villageclerk@nyack-ny.gov (845-358-0548 x545)

Marching Bands, NFL Stars, Food and Fun at Fourth Annual Nyack African American Day Parade

WBLS-FM Radio to Provide Music and Entertainment

Nyack, NY — Nyack celebrates its fourth annual African American Day on Saturday, May 12th at 2p with a parade down Main Street followed by a multicultural festival in Memorial Park. New York R&B powerhouse radio station WBLS will provide the music and entertainment for the multi-cultural festival in Nyack’s Memorial Park following the parade.

Marchers include the famous East Ramapo Marching Band, winner of over 250 awards in 20 years.  Local entries include the Nyack Plaza Kool Kids, the Nyack-Valley Cottage Youth Cadets and Motherland Rhythms & Dance, as well as the Nyack Fire Department.

The 2012 parade will have two Grand Marshalls — who are twins — and NFL players. Nyack natives Devin and Jason McCourty, who attended Upper Nyack Elementary School, will participate in this year’s event. Devin plays for the New England Patriots and Jason plays for the Tennessee Titans.

Other marchers include the Buffalo Soldiers of West Point, The Spring Valley NAACP, The Rockland County Sheriff”s Mounted Police, The Rockland-Westchester Guardians Association and the Mount Vernon Classic Car Club.

The parade route starts at the old Nyack High School field (N. Midland Ave & 5th Ave across the street from Nyack Hospital) and ends at Memorial Park in Nyack. Parking will not be permitted on the parade route between 12 noon and approximately 3pm. In addition, General parking will not be available in Memorial Park.

After the parade:

Tomorrow’s Workplace, Rockland County’s #1 employment resource center, will facilitate a mini ‘Job Fair’ at Memorial Park as part of the post parade festivities, Visitors are encouraged to drop by their booth, fill out a job application and drop off a resume.  Employers scheduled to be in attendance – UPS, Credit Risk Monitor, Walmart, and more!!!!

The post-parade festival in the park includes music, crafts, food & fun hosted by local vendors as well as community service organizations.

A poster for this event can be downloaded from Nyack-NY.gov

For more information, contact Mary White villageclerk@nyack-ny.gov (845-358-0548 x545).

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